Booking Contract

 

BOT = Blue OdysSea Travel, 1400 Bobing Dr, Lewisville, TX 75067

Client = Person or persons using travel services or making travel arrangements through BOT

 

General Statement:  BOT provides travel services related to booking travel and travel related items.

 

Client Responsibilities:

  • Client agrees that the primary contract will always be the Passage of Carriage Contract between the supplier and the client when so presented by the supplier.
  • Client agrees to pay for travel booked by BOT via credit card (preferred), cashier’s check, or money order.  Personal checks are not accepted.
  • Client agrees to allow BOT to act on client’s behalf in giving client’s information and making the client’s payments to travel suppliers.
  • If paying by cashier’s check or money order, client agrees to relinquish any benefit derived from BOT making payment via credit card to travel supplier.
  • Client agrees to be solely responsible for all payments to be made on time as presented by BOT and according to the travel supplier’s schedule.
  • Client agrees to pay $50 service fee for any returned check.
  • Client agrees to be solely responsible for all government related travel documents such as passports and visas.
  • Client agrees to inform BOT of all correct and legal names and data (address, phone number, special needs) regarding travelers in client’s booking at time of booking.
  • Client agrees to inform BOT of any change in payment information prior to any due date for any payment.
  • Client agrees to pay change fees associated with name corrections or any other change upon which a travel supplier may impose a fee if said name change is given after time of booking.
  • Client agrees to assume all penalties for cancellation of travel when such cancellation is made within the penalty period.
  • Client assumes responsibility of advising BOT of declining travel insurance after the booking confirmation is received by the client if so desired.
  • Client agrees to notify BOT if travel documents have not been received two weeks prior to commencement of travel.
  • Client agrees to receive eDocs (electronic documentation) whenever available rather that paper documents.
  • Client agrees to perform all required online registration of all travelers in client’s party within 60 days of travel if applicable.  If client does not have access to a computer connected to the Internet, client may request BOT to perform the online registration on the client’s behalf.  Client will not hold BOT responsible for errors in the online registration.

BOT Responsibilities:

  • BOT is not responsible for the default or negligence or misconduct of any travel supplier through which BOT has made a travel booking on the client’s behalf prior to, during, or after the travel that BOT arranged through the supplier.
  • BOT will request complete information for each traveler in the client’s booking at the time of booking.
  • BOT will not divulge any personal or private information belonging to the client or any traveler in the client’s traveling party to any third party.  This does not include passing information necessary to complete a booking with a travel supplier to that supplier.
  • BOT will present an official travel supplier booking confirmation and BOT invoice to the client within 1 week after booking, pending no technical malfunction.  Such presentation may be via hard copy in the US mail or via email or both.
  • BOT will advise the client, in a timely manner, of any pending due dates for payment or registration information.
  • BOT will offer travel insurance (covering multiple risks) to the client at the time of booking.  The client may decline or accept the offer but declination must be in writing.
  • BOT agrees to print and send eDocs to clients who do not have access to a personal computer connected to the Internet.
  • BOT will advise client of need to perform online registration, where to register, and assist if necessary.  If client does not have access to a computer with access to the Internet, BOT, at the client’s request, will perform the online registration.  This will require giving additional personal information (like passport data) to BOT.  Client will not hold BOT responsible for this data or errors in the online registration.  Further, BOT will print and send to the client, any necessary online registration confirmation documents if the client is unable to print said documents at his or her location.

 

 

Client(s) Name(s) (please print)

 

Client Address (Street, City, State, ZIP)

 

I, ________________________________ (please print) (client or person responsible for this travel booking, payment, or providing information), understand the roles and responsibilities and agree to provisions and requirements set forth above.

 

_____________________________________             __________________________

(signature)                                                                              (date)

 

Please return this completed and signed form to

Blue OdysSea Travel

1400 Bobing Dr

Lewisville, TX 75067-6039                                                              or fax to 972-436-7242